vFiler™ Data Capture
and Document Management Imaging Software

What is vFiler™ ?

vFiler™ is Document Imaging Software that processes scanned documents (134 different file types) automatically directly into Windows folders, document management systems, HighPoint™ or KnowledgeTree™ Repository. Many sophisticated technologies are used during this process. The processing steps are user definable; allowing you to customize the steps to maximize the performance for the ultimate document archiving machine.

Yes, every version of vFiler™ comes with Retrieve™ a free document management software application designed for small and mid-sided businesses.

vFiler Screen Shot

vFiler™ Main Features

Hardware Independent - Monitors / Watches Folders
All MFPs and Scanners Supported
Capture from Multiple Folders Simultaneously
Capture from Outlook
Automatically Split Multi-Page Documents Easily
Automatically Straighten, De-speckle, de-skew, rotate and resize images
Auto-Orientation
Reads 16 Barcode Types (1D and 2D)
OCR Multiple Zones, Full Page, All Pages, or Selected Pages
Create Searchable PDFs
Interface to Your Accounting System through ODBC for data validation
UNLIMITED Document Processing - NO CLICK CHARGES
High-end Forms Recognition - (form template training)

Metadata Publishing
Marked Processing
OMR Processing
Document Imprinting
Index and file multiple document types and departments simultaneously
Auto-create Windows Folders by User-Definable Indexed Fields
Auto-name File Names by User-Definable Indexed Fields
Automatically Publish metadata into ODBC compliant databases
Automatically Publish documents and metadata into leading Document Management Systems
Automatically Publish documents and metadata into SharePoint
Automatically Publish documents and metadata into HighPoint™ or KnowledgeTree™
Launch Routing Workflows inside HighPoint™ or KnowledgeTree™ by Document Type

Document Capture

vFiler™ begins to work AFTER an image has been created from a scanner, email or document saved to a folder. This process is called Capture from Folder. This process monitors a user-defined folder (hot folder) and sub folders to capture a variety of image types.

See Screen Shot of Capture Options
See Screen Shot of 134 Capture File Types

Document Indexing

The main function of vFiler™ is indexing or filing. After documents are captured, text can be read from the paper (OCR) and validated against a businesses accounting database for accuracy. This connection made to the database is through ODBC (Open Database Connectivity) and is powerful because it creates automated scanning workflows with 100% reliability.

See Screen Shot of Indexer

OCR Functions

Zonal OCR Reading for Specific Fields
Full Page OCR Reading for Creating Searchable PDFs
OCR 1st page, all pages or select pages
Split multi-page documents by OCR recognized text
Remove Pages by recognized text
Automatic Language Detection (English, French, Italian, German, Dutch, Swedish, Norwegian, Danish, Spanish, and Portuguese
Automatic Correction of Image Rotation and Inversion

See Screen Shot of OCR Zone
See Screen Shot of Full Page OCR
See Screen Shot of OCR Separation

Barcode Functions

vFiler™ can Read 16 Different Barcode Types
Zonal Barcode Reading for Specific Fields
Full Page Barcode Reading for Document Separation
Separate Documents by Barcode Recognition
Read Barcodes left to right, right to left, top to bottom, or bottom to top
Ability to Remove Barcode Separation Sheets from Final Documents before Publishing to Repository

See Screen Shot of Barcode Options
See Screen Shot of Barcode Zones
See Screenshot of Barcode Separation

PDF Creation

vFiler™ can create "Searchable PDFs
Index variables can be placed in PDF metadata fields
OCR text is placed into the "Contents" field to create a full content searchable PDF

Screen Shot of PDF Creator

Forms Recognition

The ability to recognize different document types is the vFiler™ flagship feature. This feature is used in many applications, primarily though, in Accounts Payable (AP) departments. AP personnel can now scan hundreds of vendors invoices at once and reliably know they will all accurately arrive in HighPoint™ or KnowledgeTree™ 100% accurate.

See Screen Shot of Forms Recognition

Publish To Windows Folder

vFiler™ gives the workflow designer the ability to publish documents in user-definable Windows folders for three reasons.

1: Basic Search & Retrieval Using Windows Desktop Search or Google Desktop Search
2: Redundancy - Backup - Piece of Mind (if using a DMS)
3: Future document migration using folder names and filenames as index variables (if using a DMS)

Create Custom Windows Folders for redundant document publishing / backups
Create Windows Folders from Index Variables for Searching and Retrieving
Create Filenames from Index Variables
Create files in sequence
Overwrite existing files (optional)
Append documents at the beginning or end

See Screen Shot of Publish To Folder

Publish To Document Management Systems

vFiler™ automatically creates folders inside the HighPoint™ or KnowledgeTree™ Repository based on the workflow designer's choice or to existing folders in the tree and publishes documents into them hands-free. Most importantly, vFiler™ writes metadata directly to the HighPoint™ or KnowledgeTree™ database to provide indexed searching and full content searching.

Direct metadata (fields) writing into the database
Create and Publish Searchable PDFs automatically
Publish Specific Document Types to Launch Workflows
Publish to Specific Folders to Launch Workflows or send email notifications based on Subscriptions
Ultimately create the best software bundle on the market!