vFiler™ Data Capture
and Document Management Imaging Software


What is vFiler™ ?

vFiler™ is Document Imaging Software that processes scanned documents (134 different file types) automatically directly into Windows folders, document management systems, HighPoint™ or KnowledgeTree™ Repository. Many sophisticated technologies are used during this process. The processing steps are user definable; allowing you to customize the steps to maximize the performance for the ultimate document archiving machine.

Yes, every version of vFiler™ comes with Retrieve™ a free document management software application designed for small and mid-sided businesses.

vFiler Screen Shot

vFiler™ Main Features

  • Hardware Independent - Monitors / Watches Folders
  • All MFPs and Scanners Supported
  • Capture from Multiple Folders Simultaneously
  • Capture from Outlook
  • Automatically Split Multi-Page Documents Easily
  • Automatically Straighten, De-speckle, de-skew, rotate and resize images
  • Auto-Orientation
  • Reads 16 Barcode Types (1D and 2D)
  • OCR Multiple Zones, Full Page, All Pages, or Selected Pages
  • Create Searchable PDFs
  • Interface to Your Accounting System through ODBC for data validation
  • UNLIMITED Document Processing - NO CLICK CHARGES
  • High-end Forms Recognition - (form template training)
  • Metadata Publishing
  • Marked Processing
  • OMR Processing
  • Document Imprinting
  • Index and file multiple document types and departments simultaneously
  • Auto-create Windows Folders by User-Definable Indexed Fields
  • Auto-name File Names by User-Definable Indexed Fields
  • Automatically Publish metadata into ODBC compliant databases
  • Automatically Publish documents and metadata into leading Document Management Systems
  • Automatically Publish documents and metadata into SharePoint
  • Automatically Publish documents and metadata into HighPoint™ or KnowledgeTree™
  • Launch Routing Workflows inside HighPoint™ or KnowledgeTree™ by Document Type

Document Capture

vFiler™ begins to work AFTER an image has been created from a scanner, email or document saved to a folder. This process is called Capture from Folder. This process monitors a user-defined folder (hot folder) and sub folders to capture a variety of image types.

See Screen Shot of Capture Options
See Screen Shot of 134 Capture File Types

Document Indexing

The main function of vFiler™ is indexing or filing. After documents are captured, text can be read from the paper (OCR) and validated against a businesses accounting database for accuracy. This connection made to the database is through ODBC (Open Database Connectivity) and is powerful because it creates automated scanning workflows with 100% reliability.

See Screen Shot of Indexer

OCR Functions

  • Zonal OCR Reading for Specific Fields
  • Full Page OCR Reading for Creating Searchable PDFs
  • OCR 1st page, all pages or select pages
  • Split multi-page documents by OCR recognized text
  • Remove Pages by recognized text
  • Automatic Language Detection (English, French, Italian, German, Dutch, Swedish, Norwegian, Danish, Spanish, and Portuguese
  • Automatic Correction of Image Rotation and Inversion
See Screen Shot of OCR Zone
See Screen Shot of Full Page OCR
See Screen Shot of OCR Separation

Barcode Functions

  • vFiler™ can Read 16 Different Barcode Types
  • Zonal Barcode Reading for Specific Fields
  • Full Page Barcode Reading for Document Separation
  • Separate Documents by Barcode Recognition
  • Read Barcodes left to right, right to left, top to bottom, or bottom to top
  • Ability to Remove Barcode Separation Sheets from Final Documents before Publishing to Repository
See Screen Shot of Barcode Options
See Screen Shot of Barcode Zones
See Screenshot of Barcode Separation

PDF Creation

  • vFiler™ can create "Searchable PDFs
  • Index variables can be placed in PDF metadata fields
  • OCR text is placed into the "Contents" field to create a full content searchable PDF
Screen Shot of PDF Creator

Forms Recognition

The ability to recognize different document types is the vFiler™ flagship feature. This feature is used in many applications, primarily though, in Accounts Payable (AP) departments. AP personnel can now scan hundreds of vendors invoices at once and reliably know they will all accurately arrive in HighPoint™ or KnowledgeTree™ 100% accurate.

See Screen Shot of Forms Recognition

Publish To Windows Folder

vFiler™ gives the workflow designer the ability to publish documents in user-definable Windows folders for three reasons.

1: Basic Search & Retrieval Using Windows Desktop Search or Google Desktop Search
2: Redundancy - Backup - Piece of Mind (if using a DMS)
3: Future document migration using folder names and filenames as index variables (if using a DMS)

  • Create Custom Windows Folders for redundant document publishing / backups
  • Create Windows Folders from Index Variables for Searching and Retrieving
  • Create Filenames from Index Variables
  • Create files in sequence
  • Overwrite existing files (optional)
  • Append documents at the beginning or end
See Screen Shot of Publish To Folder

Publish To Document Management Systems

vFiler™ automatically creates folders inside the HighPoint™ or KnowledgeTree™ Repository based on the workflow designer's choice or to existing folders in the tree and publishes documents into them hands-free. Most importantly, vFiler™ writes metadata directly to the HighPoint™ or KnowledgeTree™ database to provide indexed searching and full content searching.

  • Direct metadata (fields) writing into the database
  • Create and Publish Searchable PDFs automatically
  • Publish Specific Document Types to Launch Workflows
  • Publish to Specific Folders to Launch Workflows or send email notifications based on Subscriptions
  • Ultimately create the best software bundle on the market!

Yes, every version of vFiler™ comes with Retrieve™ a free document management software application designed for small and mid-sided businesses.

See Screen Shot of Publish To KMS
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