Vircosoft Document Management Solutions | Capture and Indexing Document Imaging

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vFiler™ and Pinnacle™

"Knowledge Management AND Automated Filing"

Pinnacle™ is a fantastic, simple to use, and powerful document management system, but when combined with vFiler™ Capture and Index Application it will become your next business asset, not your next expense.

The information contained here will highlight the features of vFiler™ Capture and Index Application and it's integration benefits with Pinnacle™.

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What is vFiler™ ?

vFiler™ is a software application that can process scanned documents (and virtually any other file type) automatically directly into the Pinnacle™ Repository. Many sophisticated technologies are used during this process. The processing steps are user definable; allowing you to customize the steps to maximize the performance.

See Screen Shot

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Document Capture

vFiler™ begins to work AFTER an image has been created from a scanner, email or document saved to a folder. This process is called Capture from Folder. This process monitors a user-defined folder (hot folder) and sub folders to capture a variety of image types.

See Screen Shot of Capture Options

See Screen Shot of 134 Capture File Types

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Document Indexing

The main function of vFiler™ is indexing or filing. After documents are captured, text can be read from the paper (OCR) and validated against a businesses accounting database for accuracy. This connection made to the database is through ODBC (Open Database Connectivity) and is powerful because it creates automated scanning workflows with 100% reliability.

See Screen Shot of Indexer

Forms Recognition

The ability to recognize different document types is the vFiler™ flagship feature. This feature is used in many applications, primarily though, in Accounts Payable (AP) departments. AP personnel can now scan hundreds of vendors invoices at once and reliably know they will all accurately arrive in Pinnacle™ 100% accurate.

See Screen Shot of Forms Recognition

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Publish to Folder

vFiler™ gives the workflow designer the ability to publish documents in user-definable Windows folders for two reasons.

1: Redundancy - Backup - Piece of Mind

2: Future document migration using folder names and file

names as index variables.

Create Custom Windows Folders for redundant document publishing / backups
Create Windows Folders from Index Variables
Create Filenames from Index Variables
Create files in sequence
Overwrite existing files (optional)
Append documents at the beginning or end

See Screen Shot of Publish To Folder

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Publish to Pinnacle™

vFiler™ automatically creates folders inside the Pinnacle™ Repository based on the workflow designers choice or to existing folders in the tree and publishes documents into them hands-free. Most importantly, vFiler™ writes metadata directly to the Pinnacle™ database to provide indexed searching and full content searching.

Direct metadata (fields) writing into the database
Create and Publish Searchable PDFs automatically
Publish Specific Document Types to Launch Workflows
Publish to Specific Folders to Launch Workflows or send email notifications based on Subscriptions
Ultimately create the best software bundle on the market!

See Screen Shot of Publish To KMS

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vFiler™ Main Features

Hardware Independent - Monitors / Watches folders
All MFPs and Scanners Supported
Capture from Multiple Folders Simultaneously
Capture from Outlook
Auto-Orientation
Automatically Split Multi-page Documents Easily
Straightens, de-speckles, de-skews, rotates, and resizes
Reads 16 different barcode types
OCR Multiple Zones, Full Page, or ALL Pages
Creates searchable PDFs
Interface to YOUR accounting system through ODBC for data validation
UNLIMITED DOCUMENT PROCESSING - no click charges
High-end Forms Recognition (Template Training)
Metadata Publishing
OMR Processing
Marked Processing
Document Imprinting (Bates Stamping)
Process and automatically file multiple document types and departments simultaneously
Automatically File documents to Pinnacle™
Launch Pinnacle™ Workflows automatically by publishing document types or to specified folders
Links Pinnacle™ metadata

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OCR Functions

Zonal OCR Reading for Specific Fields
Full Page OCR Reading for Creating Searchable PDFs
OCR 1st page, all pages or select pages
Split multi-page documents by OCR recognized text
Remove Pages by recognized text
Automatic Language Detection (English, French, Italian, German, Dutch, Swedish, Norwegian, Danish, Spanish, and Portuguese
Automatic Correction of Image Rotation and Inversion

See Screen Shot of OCR Zone

See Screen Shot of Full Page OCR

See Screen Shot of OCR Separation

For more details on the OCR Engine inside vFiler™ see Transym

www.transym.com

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Barcode Functions

vFiler™ can Read 16 Different Barcode Types
Zonal Barcode Reading for Specific Fields
Full Page Barcode Reading for Document Separation
Separate Documents by Barcode Recognition
Read Barcodes left to right, right to left, top to bottom, or bottom to top
Ability to Remove Barcode Separation Sheets from Final Documents before Publishing to Repository

See Screen Shot of Barcode Options

See Screen Shot of Barcode Zones

See Screenshot of Barcode Separation

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PDF Creation

vFiler™ can create "Searchable PDFs
Index variables can be placed in PDF metadata fields
OCR text is placed into the "Contents" field to create a full content searchable PDF

Screen Shot of PDF Creator

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vFiler™ Workflows for...

Legal Offices
Medical Offices
Financial Planners
Insurance Agents
Title Companies
Mortgage Lenders
Realtors
Trucking Companies
Wholesale & Distribution
Manufacturing
Office Equipment Dealers
And Many More....

More Information

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