Posts Tagged ‘open source document imaging software’
Law firms are buried in paper, literally. While there are many fine manual filing systems on the market, today’s technology and declining costs have made moving to an electronic document imaging system easy and very inexpensive. Whether large or small, law firms can drastically reduce the cost of filing, storing and retrieving documents in seconds. Imagine never losing a document ever again or sharing documents across the Internet to collaborate without leaving the comfort of your office? Easily done! Increase productivity, and reduce stress. Documents will be at your fingertips.
How many boxes are you managing? How many hours per week are spent looking for a discovery document or updated contract you needed yesterday? How did that file get placed under the wrong client name? The list goes on and on.
All law firms retain rows of filing cabinets and workrooms crammed with documents, and paying for storage space at premium pricing. Off-site storage is available reducing the cost of physical storage but simply add cost again to retrieve and transport between the facility and the firm. How much are you paying every time you need a document?
Following are examples of streamlining achieved with document imaging software:
¢ Find any document anywhere on the network or via the web in seconds.
¢ Routing documents fast and accurately
¢ Versioning (always maintain a running record of updates & changes)
¢ Reduce or eliminate off-site storage and retrieval
¢ Never lose or misplace a document again
¢ Reduce copy machine costs
¢ Reduce the cost of storage
Conversion of “Old Documents” to “Electronic Manageable New Documents”:
Imagine having all of your documents easily and automatically converted to Searchable PDF format. Continuity of electronic documents with hardcopy paper documents is fundamental for law firms because it helps discovery, enables collaboration among group participants in different location needing access to files that look the same. PDF assures compliance with regulatory requirements. Using PDF you can easily view, print, and collaborate on PDF files. PDF retains the integrity of any document irrespective of its origin, electronic file, paper, or Web, and portrays collaterals on screen identical to the way they would look in print.
Document imaging software and document capture software such as vFiler from Vircosoft make it possible using the searchable PDF function for law firms to browse millions of PDF files to find the information they need quickly, easily and accurately. Dramatically reduce the time normally spent by a staff of researchers to find exactly what is needed.
Look for a system that is easily transportable. Why carry boxes of files to court (or leave in the trunk of your car) when you can simply log in and retrieve what you need in seconds. Talk about efficiency while unnerving your opposing counsel!
Increasingly, judges are permitting computers into the courtroom or as part of the trial presentation procedure. Exhibits can be shown to the jury on monitors and even highlighted to emphasize particularly important information.
Summary:
¢ Reduce document retrieval time dramatically
¢ Streamline case-management
¢ Insure the integrity and safety of the document
¢ Multiple, simultaneous users
¢ Better and faster collaboration
¢ Reduce hardcopy storage space
¢ Never lose or misplace a document
¢ More
Wishing you and yours a healthy and prosperous 2010
Steve Breault “DocMeister”
Forms processing applications let you identify forms completed by hand to facilitate automated information entry tasks. There has been a dramatic increase in the capability of hand printed forms recognition during the past several years. Additionally the cost has declined as well as the technology continues to improve. Accuracy also continues to improve. These factors combined have made sophisticated applications such as vFiler from Vircosoft easily affordable by the small and mid-sized business market.
Today forms processing software is available under two primary categories.
1. Traditional, fixed-format, hand-filled forms and surveys. This includes credit applications, tax forms and bank deposit slips that require hand-written answers that need to be printed in separate boxes for each character.
2. Document Imaging Software representing new technology is available designed to locate common data such as a social security number date or social security number anywhere they appear on the page. This lets you automate virtually any data entry task originating on paper. The prime example of this type of application is invoice processing where the documents you receive have names, dates and amounts you need to capture, but these appear in different locations on each page.
Recognition Software from Vircosoft enables your business to automatically migrate information from electronic documents such as email, fax, hard-copy paper onto a computer system by incorporating current affordable data capture technology such as vFiler from vFiler document capture & indexing system from Vircosoft.
vFiler recognizes data on documents such as invoices and forms appearing in up to 134 different formats. As this data is pulled from the documents it is confirmed, validated and then moved onto your computer system. Automation and technology makes this process fast, easy and accurate.
Forms recognition is processed by several methods including OCR (Optical Character Recognition) which works with machine produced print and ICR (Intelligent Character Recognition) with enables vFiler software to recognize handwritten characters.
Automated filing systems like vFiler save businesses money and virtually eliminates error inevitable with human intervention.
Thank you,
Steve Breault, CEO Vircosoft ”DocMeister”
Document imaging software technology has advanced considerably over the past several years especially for the small and mid-sized business market. Businesses of all types and sizes are looking for ways to improve efficiency and reduce paper management costs.
Forms recognition software leads the charge. Imagine the ability to stack a bundle of documents into the automatic document feeder in virtually any brand of copier or MFP hardware, press GO and in the time it takes to walk back to your computer all the documents have been processed, file folders created and the information ready for instantaneous retrieval from anywhere in the world with 100% accuracy at a fraction of the cost of doing this manually.
There are hundreds of document imaging software solutions on the market. Selecting the best software for you should start with a demonstration using your own sample documents. You should see just how your documents will process. Look for software that provides complete flexibility. You want software that enables you to determine how your documents will process, not how the developer thinks it should process. One size does not fit all.
Here are some of the features every business should demand:
“ Hardware Independent – Monitors / Watches Folders
“ All MFPs and Scanners Supported
“ Capture from Multiple Folders Simultaneously
“ Capture from Outlook
“ Automatically Split Multi-Page Documents Easily
“ Automatically Straighten, De-speckle, de-skew, rotate and resize images
“ Auto-Orientation
“ Reads 16 Barcode Types (1D and 2D)
“ OCR Multiple Zones, Full Page, All Pages, or Selected Pages
“ Create Searchable PDFs
“ Interface to Your Accounting System through ODBC for data validation
“ UNLIMITED Document Processing – NO CLICK CHARGES
“ High-end Forms Recognition – (form template training)
“ Metadata Publishing
“ Marked Processing
“ OMR Processing
One powerful world-class very low-cost document imaging software application is vFiler™ from Vircosoft. vFiler processes scanned documents (134 different file types) automatically directly into Windows folders, document management systems, HighPoint™ or KnowledgeTree™ Repository. Many sophisticated technologies are used during this process. The processing steps are user definable; allowing you to customize the steps to maximize the performance.
Thank you,
Steve Breault “Docmeister”
Did you know that you can save money in labor costs by scanning your documents into an automated document capture and indexing system? Once scanned your documents can be electronically transmitted to anywhere in the world in seconds and provide virtually immediate retrieval. What if your employees could operate from any PC with a browser, whether at home or in another town, city, state or country, while reducing cost, drastically and increasing efficiency. Capture software frees up employees time to accomplish other important tasks.
Using vFiler to capture, validate and automatically file your documents.
vFiler from Vircosoft is world-class document capture software used by companies of all types and sizes, worldwide. vFiler provides a faultless integration to your back-end business applications and image repositories. ODBC (Open Source Database Connectivity) technology provides instantaneous verification, validation and indexing of your documents, hands-free. Software is not required on the remote client, thereby eliminating administrative management. vFiler is low-cost, high value document capture software, easy to install and utilize. The ROI is fast, generally under 90 days, often sooner.
Here are a few Key Features of vFiler
” Hardware Independent – Monitors / Watches Folders
” All MFPs and Scanners Supported
” Capture from Multiple Folders concurrently
” Capture from Outlook
” Automatically Split Multi-Page Documents Easily
” Automatically adjust, De-speckle, de-skew, rotate and resize images
” Auto-Orientation
” Reads 134 Barcode Types (1D and 2D)
” OCR Numerous Zones, Full Page, All Pages, or Selected Pages
” Create Searchable PDFs
” Interface to Your Accounting System through ODBC for data validation
” UNLIMITED Document Processing – NO CLICK CHARGES
” Forms Recognition
” And much more…
The payback to business, including improved organization of paper, reduction in the cost of administration, management and storage can be significant. Electronic paper management using capture technology is where smart businesses are going both to better operate today and to be well equipped as the economy improves. Compete better and earn more, now that is capitalism at its best.
Many business applications can benefit from remote data capture solutions, especially isolated organizations, including transportation, human resources, healthcare, finance, or government. Even traditionally centralized capture operations now typically have a few remote scanning or verify stations, just to give IT more options for increases in volume or temporary reassignment of tasks.
Steve Breault (DocMeister)
Affordable Document Capture Software