Archive for the ‘Document Imaging’ Category
Document imaging solutions are becoming increasingly popular as a way to better manage documents. Maintaining information on the original paper documents can reduce the ability to make good decisions.
Using a document imaging solution enables you replicate the information on the paper document to a digital format, enabling fast retrieval from any workstation on the network. Content in digital format can also be made offered on the Web, making it feasible for the team of a worldwide corporation to access it from anywhere with an Internet connection.
Those enterprises that endeavor to persist with hard copy content management are quite likely to lose their capability to compete in the market. Paper-based systems are slow and comparatively expensive, and lead to meager productivity. They are also comparatively insecure and subject to harm from the elements. Because of this document imaging solutions are becoming the everyday practice among businesses.
Vircosoft’s Document Imaging system will lower the costs of handling, storing and retrieving your documents and saves staff time by providing immediate access to your documents and business processes.
vFiler is document imaging application that is so painless to install and use that you can speedily organize it in one department, or across your whole enterprise, without costly on-site assistance. vFiler allows you to capture, index, route, search and manage your digital documents as well as your paper documents. vFiler is easily integrated with your existing data base (via ODBC connector) so you can distribute information with your other business applications and look at your documents immediately.
You can seek by typing in a word or phrase. Also, you can search by highlighting a search word or phrase in your email, Microsoft Office or ERP. As an additional way to search and approve documents from your computer you can access documents from your wireless computer, BlackBerry, or iPhone. You can open your documents wherever you are located.
Vircosoft’s document imaging software is hardware independent. You can draw on the scanners and digital copiers of your own choice purchased from your desired hardware vendors or manufacturers. Indexing is the discretionary assignment of fields, such as document type, date, and customer name. With vFiler you can automatically index documents using barcodes, Zone OCR, or reading the fields from other applications.
Summary:
Document capture & indexing of documents has become an easy cost effective way to manage all of you electronic paper. The ROI is generally under six months and often faster. Before selecting the right system for your business you should require every vendor to include a “Real World Demo” using your own sample documents. What better way to see just how the proposed system will work for you?
Steve Breault “DocMeister”
Did you know that you can save money in labor costs by scanning your documents into an automated document capture and indexing system? Once scanned your documents can be electronically transmitted to anywhere in the world in seconds and provide virtually immediate retrieval. What if your employees could operate from any PC with a browser, whether at home or in another town, city, state or country, while reducing cost, drastically and increasing efficiency. Capture software frees up employees time to accomplish other important tasks.
Using vFiler to capture, validate and automatically file your documents.
vFiler from Vircosoft is world-class document capture software used by companies of all types and sizes, worldwide. vFiler provides a faultless integration to your back-end business applications and image repositories. ODBC (Open Source Database Connectivity) technology provides instantaneous verification, validation and indexing of your documents, hands-free. Software is not required on the remote client, thereby eliminating administrative management. vFiler is low-cost, high value document capture software, easy to install and utilize. The ROI is fast, generally under 90 days, often sooner.
Here are a few Key Features of vFiler
” Hardware Independent – Monitors / Watches Folders
” All MFPs and Scanners Supported
” Capture from Multiple Folders concurrently
” Capture from Outlook
” Automatically Split Multi-Page Documents Easily
” Automatically adjust, De-speckle, de-skew, rotate and resize images
” Auto-Orientation
” Reads 134 Barcode Types (1D and 2D)
” OCR Numerous Zones, Full Page, All Pages, or Selected Pages
” Create Searchable PDFs
” Interface to Your Accounting System through ODBC for data validation
” UNLIMITED Document Processing – NO CLICK CHARGES
” Forms Recognition
” And much more…
The payback to business, including improved organization of paper, reduction in the cost of administration, management and storage can be significant. Electronic paper management using capture technology is where smart businesses are going both to better operate today and to be well equipped as the economy improves. Compete better and earn more, now that is capitalism at its best.
Many business applications can benefit from remote data capture solutions, especially isolated organizations, including transportation, human resources, healthcare, finance, or government. Even traditionally centralized capture operations now typically have a few remote scanning or verify stations, just to give IT more options for increases in volume or temporary reassignment of tasks.
Steve Breault (DocMeister)
Document imaging software is now getting more attention in the SMB market, especially in the legal office. We are seeing use of document imaging software for incoming mail as a primary benefit because it enables court documents and opposing attorney responses to get scanned immediately and efficiently at the moment of inception. So, if a document gets lost after scanning it’s not an issue anymore.
Our vFiler Document Capture and Indexing application is one of the world’s leading legal document imaging software applications because of it’s hardware independence, auto-indexing (automated filing) mode and it’s ability to validate to the legal office’s billing system (Provantage, Juris, etc..). This validation step, or process, enables the scanning staff to limit their time at the scanner or MFD (multi-function device) by typing in one index field (matter or care number) and letting the vFiler application perform everything else. vFiler will capture the image, separate the batch (barcode or OCR zone) and file the documents in a nice, organized heirarchy in Windows folders or our HighPoint Open Source Document Management System with all the indexes from the billing system attached to the document for quick search and retrieval at a later time.
We feel that the more legal offices that begin to see the value of how vFiler and HighPoint can work together seamlessly, no matter what hardware they have in place, the quicker we can see less lost documents and improved efficiencies in the legal world.
This is a win – win for everyone.