Medical facilities including hospitals, clinics and providers are migrating to alternative data management systems. HIPAA regulations are moving toward requirements that will change the way medical information is handled. The regulations include new standards for scanning and imaging to guarantee quality and accuracy and reduce cost.

Software document imaging solutions such as Vircosoft’s vFiler document capture & indexing system (commonly referred to as “Automated Hands-Free Filing) helps medical facilities meet the emerging regulations. Bundled with a powerful easy to use document management system such as HighPoint enable providers to better focus on other areas to provide the highest level of care and not be bogged down with the mountains of paper being generated.

Automated filing frees employees from the challenges of repetitive work demanded by manual paper processing. The vFiler Forms Recognition Edition can process thousands of documents automatically with 100% accuracy allowing employees to focus on other tasks thereby reducing costs and improving accuracy.

The ability to capture and store medical records, encounter forms and lab results in electronic form is a key factor in the modernization of healthcare. Sales orders are the lifeblood of a manufacturing company. Automating the sales process by capturing sales order data can speed input of orders, raise accuracy, and make an organization more responsive to customers and deliver goods and services faster, thereby raising customer satisfaction.

For healthcare providers that offer health plans, the processing of medical claims is the most labor-intensive aspect. Automating data entry from claims can eliminate the “heavy lifting” of claims processing and increase accuracy, reduce duplicate claims and maintain HIPAA compliance.

When a Payor submits a claim for payment the claim also has an EOB attached detailing the item(s) paid on a claim. Healthcare providers have to manually review each EOB to make sure that the proper totals have been received, Document capture and automation dramatically increases the processing of EOBs, including multi-page and multi-patient EOB’s common with large institutions.

The vFiler Document Capture & Indexing Software Features Include:

• Hardware Independent – Monitors / Watches folders
• All MFPs and Scanners Supported
• Capture from Multiple Folders Simultaneously
• Capture from Outlook
• Auto-Orientation
• Automatically Split Multi-page Documents Easily
• Straightens, de-speckles, de-skews, rotates, and resizes
• Reads 16 different barcode types
• OCR Multiple Zones, Full Page, or ALL Pages
• Creates searchable PDFs during indexing automatically
• Interface to YOUR accounting system through ODBC for
data validation – creating “hands-free scanning workflows
• UNLIMITED DOCUMENT PROCESSING – no click charges
• High-end Forms Recognition (Template Training)
• Metadata Publishing
• OMR Processing
• Marked Processing
• Document Imprinting (Bates Stamping)
• Process and automatically file multiple document types and
departments simultaneously – via Workflow Loader
• Output documents and index data to Windows Folders
• Output documents and index data to Text File (comma delimited ect)
• Output documents and index data to Jet or any ODBC databases
• Automatically File documents to HighPoint and create folders automatically
• Launch HighPoint Workflows automatically by publishing document types or to specified folders creating email alerts from subscriptions
• Links indexed variables to HighPoint metadata

Steve Breault “Doc Meister”

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