Document imaging software technology has advanced considerably over the past several years especially for the small and mid-sized business market. Businesses of all types and sizes are looking for ways to improve efficient and reduce paper management costs.
Forms recognition software leads the charge. Imagine the ability to stack a bundle of documents into the automatic document feeder in virtually any brand of copier or MFP hardware, press GO and in the time it takes to walk back to your computer all the documents have been processed, file folders created and the information ready for instantaneous retrieval from anywhere in the world with 100% accuracy at a fraction of the cost of doing this manually.
There are hundreds of document imaging software solutions on the market. Selecting the best software for you should start with a demonstration using your own sample documents. You should see just how your documents will process. Look for software that provides complete flexibility. You want software that enables you to determine how your documents will process, not how the developer thinks it should process. One size does not fit all.
Here are some of the features every business should demand:
“ Hardware Independent – Monitors / Watches Folders
“ All MFPs and Scanners Supported
“ Capture from Multiple Folders Simultaneously
“ Capture from Outlook
“ Automatically Split Multi-Page Documents Easily
“ Automatically Straighten, De-speckle, de-skew, rotate and resize images
“ Auto-Orientation
“ Reads 16 Barcode Types (1D and 2D)
“ OCR Multiple Zones, Full Page, All Pages, or Selected Pages
“ Create Searchable PDFs
“ Interface to Your Accounting System through ODBC for data validation
“ UNLIMITED Document Processing – NO CLICK CHARGES
“ High-end Forms Recognition – (form template training)
“ Metadata Publishing
“ Marked Processing
“ OMR Processing
One powerful world-class very low-cost document imaging software application is vFiler™ from Vircosoft. vFiler processes scanned documents (134 different file types) automatically directly into Windows folders, document management systems, HighPoint™ or KnowledgeTree™ Repository. Many sophisticated technologies are used during this process. The processing steps are user definable; allowing you to customize the steps to maximize the performance.
Steve Breault “DocMeister”
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