Document imaging solutions are becoming increasingly popular as a way to better manage documents. Maintaining information on the original paper documents can reduce the ability to make good decisions.

Using a document imaging solution enables you replicate the information on the paper document to a digital format, enabling fast retrieval from any workstation on the network. Content in digital format can also be made offered on the Web, making it feasible for the team of a worldwide corporation to access it from anywhere with an Internet connection.

Those enterprises that endeavor to persist with hard copy content management are quite likely to lose their capability to compete in the market. Paper-based systems are slow and comparatively expensive, and lead to meager productivity. They are also comparatively insecure and subject to harm from the elements. Because of this document imaging solutions are becoming the everyday practice among businesses.

Vircosoft’s Document Imaging system will lower the costs of handling, storing and retrieving your documents and saves staff time by providing immediate access to your documents and business processes.

vFiler is document imaging application that is so painless to install and use that you can speedily organize it in one department, or across your whole enterprise, without costly on-site assistance. vFiler allows you to capture, index, route, search and manage your digital documents as well as your paper documents. vFiler is easily integrated with your existing data base (via ODBC connector) so you can distribute information with your other business applications and look at your documents immediately.

You can seek by typing in a word or phrase. Also, you can search by highlighting a search word or phrase in your email, Microsoft Office or ERP. As an additional way to search and approve documents from your computer you can access documents from your wireless computer, BlackBerry, or iPhone. You can open your documents wherever you are located.

Vircosoft’s document imaging software is hardware independent. You can draw on the scanners and digital copiers of your own choice purchased from your desired hardware vendors or manufacturers. Indexing is the discretionary assignment of fields, such as document type, date, and customer name. With vFiler you can automatically index documents using barcodes, Zone OCR, or reading the fields from other applications.

Summary:

Document capture & indexing of documents has become an easy cost effective way to manage all of you electronic paper. The ROI is generally under six months and often faster. Before selecting the right system for your business you should require every vendor to include a “Real World Demo” using your own sample documents. What better way to see just how the proposed system will work for you?

Steve Breault “DocMeister”

Affordable Document Imaging

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